September 9, 2015

Palo Alto Youth Council Meeting

September 9, 2015

Minutes

In Attendance:

  • PAYC Members and Members at large.
  • Lacee Kortsen, Ashabi Idris, Jose Perez & Amal Aziz.
  1. Introductions
  2. Icebreaker
  3. Review of existing by-laws:

Members split into 5 groups of 4 to review current by laws:

Group 1

Section 1- Purpose

Amendments

  • Provide social services and projects/programs for the youth of Palo Alto.

Section 2- Membership

Amendments

  • Nominating committee should be appointed by not only the President, Vice President, Secretary and Advisor.
  • Appointments to the council should be made in September.
  • Change language regarding alternates/members at large.

Group 2

Section 3- Positions

Amendments

  • Remove treasurer position and replace with Treasury Subcommittee.

 

 

 

Group 3

Section 4- Meetings

Amendments

  • Outgoing members section should be removed.
  • Meetings should be held every week until retreat.
  • Meeting should be one hour long.

Section 5- Quorum

Amendments

  • 8 people counts as majority of council.

Section 6- Subcommittees

Amendments

  • Subcommittees should have a designated leader and treasurer.

Group 4

Section 7- Attendance

Amendments

  • An unexcused absence should be counted as 2 absences.
  • President and secretary should be informed of absence.

Section 8- No changes

Section 9- No changes

Group 5

Attendance Policy

Amendments

  • Members are expected to attend all meetings and events.
  • All absences should be reported.
  1. Officer Positions and Elections
  • Send nominations to Ashabi before by next meeting (Sep 16)
  • Prepare 2 minute speech
  • Members at large may not run for a position.

 

  1. Remaining agenda items to be addressed at next meeting.

 

Meeting adjourned at 6:02 pm